PHONE: +44 (0)845 680 9871 FAX: +44 (0)845 680 9872 | E-MAIL US The Trusted Source for Everything AP   USA/CAN   UK   AP MAGAZINE | EGROUPS PARTNERS | ADVERTISE   HOME ABOUT US MEMBERSHIP AP TRAINING CONFERENCE CERTIFICATION RESOURCE CENTRE NEWS & PR BOOKSHOP GUIDANCE MEMBER LOGIN | JOIN NOW You are here - Home > Resource Centre > Forms and Templates > Processing Functions, Invoice Handling Share This Info RESOURCE CENTRE BENCHMARKING BRIEFINGS FORMS AND TEMPLATES - CONTROLS, AUDITS - CONTROLS, CASH MANAGEMENT - CUSTOMER RELATIONS / PARTNERSHIPS - CONTROLS, VENDOR MASTER FILES - JOB DESCRIPTIONS / HUMAN RESOURCES - OPERATIONAL ANALYSIS - PROCESSING FUNCTIONS, INVOICE HANDLING - PROCESSING FUNCTIONS, PAYMENT PROCESSING - PROCESSING FUNCTIONS, PROCUREMENT CARD - TAX FORMS AND MATERIALS LINKS OF INTEREST POLICY AND PROCEDURE MATERIALS SERVICE PROVIDERS WHITE PAPERS / PUBLICATIONS RECOURCE CENTRE CONTEST RULES POPULAR IAPP LINKS JOIN IAPP MEMBER BENEFITS   PROCESSING FUNCTIONS, INVOICE HANDLING CREDIT MEMO FLOWCHART TEMPLATE Template of an accounts payable credit memo process flow. VIEW DOCUMENT MANUAL INVOICE CODING FORM This form serves as a template for manual invoice coding. VIEW DOCUMENT PURCHASE ORDER PROCESS FLOWCHART The template reflects the flow in the processing of a purchase order. VIEW DOCUMENT PURCHASE ORDER TEMPLATE This tool illustrates the format a company can use for issuing purchase orders. VIEW DOCUMENT RECURRING PAYMENT LOG Use this log to record and monitor recurring payments. VIEW DOCUMENT THREE-WAY MATCH BATCH PROCESS This template illustrates the three steps in the process flow of making the three-way match for invoice processing. VIEW DOCUMENT VENDOR INVOICE DISPUTE LETTER Use this form letter as a sample to create your own correspondence with vendors regarding invoice disputes. VIEW DOCUMENT INVOICE PROCESSING INTERNAL CONTROL POLICY The company's invoice internal control policy is to establish proper procedures and to safeguard the company's assets. This policy applies to all assets whether they are monetary or physical. VIEW DOCUMENT INVOICE PROCESSING TASK LIST Use this task list as a sample of how to set up one for your own department. VIEW DOCUMENT NON PO VOUCHER FORM This template is used for approved purchases made on behalf of the company without a purchase order. VIEW DOCUMENT NON PURCHASE ORDER POLICY Non-PO vouchers are used for payments that do not originate from a purchase order and when a supplier will not accept a purchase order or a P-Card. VIEW DOCUMENT AP PAYMENTS SIGNATURE CARD Use this form to establish signature authorisation cards for employees who can approve vendor payments. Click here to download. VIEW DOCUMENT PURCHASE AUTHORITY GRID This template reflects a Purchase Authority Grid. VIEW DOCUMENT PURCHASE AUTHORISATIONS Use this template as a sample when creating your own list of personnel who are authorised to approve purchases on behalf of your company, and their associated purchase limits. VIEW DOCUMENT PURCHASE ORDER POLICY When issuing a Purchase Order to a vendor, all goods and/or services listed on the Purchase Order are subject to standard terms and conditions as set forth in the document. VIEW DOCUMENT PURCHASING POLICY Vendors are required to notify Corporate Purchasing representatives (Buyers/Sr. Buyers) of all projects and requests concerning affiliate departments. Compliance with this requirement is mandatory to continue as a vendor in good standing status. VIEW DOCUMENT SIGNATURE CARD FORM The company authorises the signature reflected on this card for the approval of corporate vendor expense payments. VIEW DOCUMENT TIMELY INVOICE SUBMISSION LETTER The company authorises the signature reflected on this card for the approval of corporate vendor expense payments. VIEW DOCUMENT VENDOR DATA ENTRY CHECKLIST The company authorises the signature reflected on this card for the approval of corporate vendor expense payments. VIEW DOCUMENT VENDOR INVOICE SUBMISSION LETTER Use this form letter as a sample to create your own correspondence with vendors regarding information about submission of their invoices to the AP department. VIEW DOCUMENT DEPARTMENT INVOICE AUTHORISATION FORM This is a signature authorisation form template. VIEW DOCUMENT DELEGATION OF AUTHORITY FORM This form can be used to by departments to establish delegations of authority for expense approvals, as necessary. VIEW DOCUMENT Place Your Ad

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